The Records Department of the Radford City Police Department is maintained by the Records Manager. Sonia Ramsey has been with the Department since May 2001. She has been a lifelong resident of Radford, except for her college years where she graduated from Virginia Intermont College. Sonia began her service to the Department as a Communications Officer, then an Office Assistant, and has held the position of Records Manager since April 2005. Her other duties include serving as the Crime Analyst for the department and serving as treasurer for the Virginia Crime Analysis Network.

The Records Manager is responsible for maintaining all records held within the Department. This includes case files, accident reports, arrest records, fingerprint cards, along with all the other documentation necessary for law enforcement. All records are kept for a period of time as set forth by the General Schedule of Virginia and then destroyed according to law. The schedule can be found at the Library of Virginia’s website.

All Virginia Freedom of Information Act requests are answered by Records. These include requests for accident reports, reports related to acts of crime (such as assaults, larcenies, vandalisms, etc.), and background checks. Radford City Police Department follows the laws set forth by the Virginia Freedom of Information Act, which can be viewed here. To request a report pertaining to a crime or an accident report, please print off this form and mail it to or bring it into the Department:

FOIA Request Form

Individuals and insurance companies can retrieve accident reports via the internet at crashdocs.org/va-cityofradford. Information needed is the accident report number, date of accident, and last name of driver. The cost of the report is $9. Reports may not be available until 5 business days after the accident.

Criminal background checks can be completed by the Records Manager. These are for a record of Radford City Police Department arrests only. An official criminal history must be obtained from the Virginia State Police. Information on the cost and how to obtain a criminal history can be found here.

To obtain a criminal record from the Radford City Department of Police, you must come to the Department and bring two forms of identification, one of which must be a photo ID. The only other person allowed to get a copy of your information would be your legal counsel and then your record would only be released when a notarized, signed consent form is given to us by your attorney. The following form may be downloaded and filled out prior to coming to the Department (remember it must be notarized):

Individual Criminal History Request

The Records Manager is available to assist citizens during normal business hours, Monday through Friday, 8:30 a.m. until 5:00 p.m. Telephone requests for copies of accident reports or other insurance reports can be made by calling the Records Manager at (540) 731-5532. Please be advised that a charge may apply for the report and a photo ID may be required to obtain the report.